Duties and Responsibilities

• Responsible for federal, state and other grant management, including communication with funding sources.
• Track and report individual program expenditures and income.
• Monitoring allowable costs based on the OMB Super Circular.
• Identify/Prepare budget modifications when necessary in a timely manner with program management.
• Ensure that the Accounting and Financial policies & procedures are being followed.
• Review current and pending grant agreements/budgets for both internal and external compliance.
• Maintain grant/program documentation.
• Send monthly program reports to directors.
• Prepare all Federal Financial Reports as necessary, in addition to any other additional reporting requirements
• Preparation of materials for program and agency-wide audit.
• Responsible for revenue collection and grant receivable activities.
• Provide information to Controller, CFO and auditor for annual audit.
• Other duties as assigned.

Knowledge, Skills, and Abilities

• Knowledge of accounting principles, practices and procedures.
• Knowledge of the methods of data collection. Knowledge of HRSA grant billing processes and regulations.
• Detail oriented and organized.
• Ability to understand and apply applicable rules, regulations, policies and procedures relating to an accounting program.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively and maintain working relationships with others.

Software Access

• Microsoft Office
• Financial Edge- Accounting Level III
• Cabinet
• Acrobat Pro

Minimum Qualifications and Required Certifications

Candidate must have a bachelor's degree from an accredited college or university with a major in accounting and five (5) years of experience with an automated accounting or financial system. Experience with HRSA grants and with Blackbaud or similar non-profit accounting software as well as experience within a medical environment, is preferred but not required.

The CIS will serve as a specialist/integrator in the implementation and ongoing support of electronic medical record (EMR) applications. This position will be responsible as the EMR administrator for deploying upgrades and enhancements to Health Information Systems in specified clinical locations, consulting with the clinical departments in customizing software and altering workflow processes in the daily operation of the electronic health record and related systems. The CIS also coordinates with the Information Technology (IT) department with responsibility for a broad range of activities surrounding the implementation and maintenance of information technology and equipment. The CIS will report directly to the Director of Nursing.

Duties and Responsibilities

• Manage the day to day operations of the EMR system as the EMR Administrator.
• Responsible for adding/updating provider EMR license, demographics, signatures, billing data, laboratory interface and ERx registration.
• Collaborate with CMO, medical providers and counselors to develop, standardize, modify and maintain templates, order sets and CDSS Alerts.
• Collaborate with Data Analyst to address correct mapping for UDS, Ryan White and other grant reporting. Review HRSA UDS manual yearly and make necessary mapping changes.
• Collaboration with other departments to implement new EMR modules, devices and product activation.
• Develop and maintain EMR policies and procedures.
• Initiate, review and approve EMR contracts and monthly invoices; submit to COO for approval.
• Manage security settings for all users.
• Collaborate with Human Resources and IT for employee onboarding and deactivation.
• Develop EMR training manual and train staff members and providers on the EMR system.
• Troubleshoot and manage EMR issues and log help desk tickets as needed. Add and maintain necessary clinical interfaces in the EMR.
• Serve as the Patient Safety Officer and communicate necessary information to staff.
• Prepare Ad-Hoc and Quality reports as requested using EBO.
• Serve as Team Lead on special projects related to the EMR.
• Add new staff members to EMR and manage access to training videos.
• Collaborate with compliance to ensure 340b compliance in the EMR.
• Manage EMR usernames, password resets and employee lock outs.
• Be available to work on special projects outside working hours of the clinic.
• Collaborate with purchasing to buy medical equipment and set up EMR interface if applicable.
• Train employees on new medical equipment.
• Maintain clinical equipment and schedule any necessary maintenance with documentation in equipment log.
• Register any warranties for medical equipment.
• Maintains safe, secure, and healthy work environment by following, and enforcing standards and procedures; complying with legal regulations.
• Maintains patient confidence and protects operations by keeping patient care information confidential in compliance with HIPAA laws.
• Participate in team/staff meetings.
• Participate in monthly Quality Management meetings.
• Other duties as assigned.

Knowledge, Skills, and Abilities

• Knowledge of HIPAA confidentiality requirements and commitment to safeguarding client information.
• Knowledge of HIV and STI transmission, prevention, treatment, and disease processes
• Knowledge of medications, side effects, and management of side effects.
• Ability to work independently with minimum supervision.
• Basic computer literacy skills including but not limited to EMR, MS, Excel and CAREWare.
• Ability to prioritize needs and plan work assignments accordingly.
• Ability to work with diverse populations including patients, their families and caregivers, and staff.
• Ability to communicate effectively and maintain working relationships with others.
• Ability to lift and carry a minimum of 30 pounds, sit for extended periods of time, and walk between office buildings.

Software Access

• Microsoft Office
• EClinicalWorks
• CAREWare

Minimum Qualifications and Required Certifications

• Registered Nurse (3 yrs. experience) or Licensed Practical Nurse (5 year experience) with current Alabama Licensure
• R3 yrs. experience with eClinicalWorks
• RBilingual preferred but not required
• RBLS certification

The qualified candidate will possess a high level of professional accountability, excellent organizational and time management skills, and have the ability to function autonomously with minimal direct supervision. The candidate will maintain all clinical functions, assist in telemedicine visits and conduct outreach in order to provide expanded healthcare services at the Florence Clinic. 

Duties and Responsibilities

• For both regular (on-site) and remote (telemedicine) provider visits, as appropriate, provide direct patient care including physical assessments, triage, preparing the patient for the provider, assists the provider as needed, provide patient education, vaccinations, provide medication education, and administer medications as ordered by the provider.
• Responsible for maintaining and preparing telemedicine equipment; ensures telemedicine consent forms are obtained and assists with training as needed. 
• Assists Provider (s), with refilling medications, reviewing lab results, facilitating referrals and prior authorizations with appropriate documentation
• Draw, process, and prepare laboratory specimens for transportation to state and private laboratories, and obtain specimen for and complete processing for CLIA waved in-house labs.
• Triage patients via telephone and walk-in.  Report abnormal findings to provider and complete orders, as needed. Document all interactions with patients in the EMR (currently eCW, or any future EMR systems).
• Report any significant patient reactions to medications or procedures immediately to the provider or supervisor. 
• Performs electrocardiogram testing
• Make, track, and complete referrals to area specialists.
• Maintains safe, secure, and healthy work environment by following, and enforcing standards and procedures; complying with legal regulations
• Review daily charts with providers to address patient preventive healthcare maintenance, immunization schedule, potential risk factors and CDSS alerts. 
• Reviewing results of labs drawn on a weekly basis, and follow-up on pending results.  Ensure that results are documented in EMR and CAREWare.
• Maintain lab quality controls on daily basis.
• Collaborate with clinical and ancillary staff.
• Assist SW staff with required refills for ADAP, PAP and Curant programs and distributes medications accordingly.
• Initiate contact with patients who have been out of care, help identify barriers to care, and assist with return to care.
• Maintain the 340b medication inventory and ensure the resources are allocated appropriately.
• Oversee ordering and maintenance of all necessary supplies, medications and equipment and ensure that equipment is in good working order.
• Obtain general sexual health history, provide nursing assessments as needed and administer medications and therapeutic injections as ordered by provider or standing order.
• Collect and report clinic data for state, federal and other funding and quality reporting purposes.
• Ensure that medical assessments, triage management, completion of provider orders, and documentation of findings are carried out in accordance with state and federal guidelines.
• Counsel and educate patients on STI prevention strategies.
• Provide STI updates as needed to Thrive staff.
• Collaborate with local/state health departments and other agencies to provide timely clinical patient care.
• Educate and precept students from local universities and colleges.
• Local travel to local hospitals, primary medical care offices, and local health departments to promote awareness of services offered by Thrive Alabama.
• Participate in quality improvement projects as directed by the Quality Manager.
• Participate in team meetings and trainings with possible travel to other sites.
• Maintain compliance with Thrive Alabama policies, procedures and protocols.
• Maintains patient confidence and protects operations by keeping patient care information confidential in compliance with HIPAA laws
• Maintain active BLS certification.
• All other duties, as assigned.  

Knowledge, Skills, and Abilities

• Basic assessment skills and knowledge of anatomy.
• Knowledge of  HIV and STI transmission, prevention, treatment, and disease processes
• Knowledge of medications, side effects, and management of side effects.
• Proficient in venipuncture technique.
• Knowledge of HIPAA confidentiality requirements and commitment to safeguarding client information. 
• Ability to work independently with minimum supervision.
• Basic computer literacy skills including but not limited to EMR, MS, Excel and CAREWare.
• Ability to operate a motor vehicle and have license and insurance in good standing.
• Ability to prioritize needs and plan work assignments accordingly.
• Ability to work with patients, significant others and family members from diverse populations. 
• Ability to communicate effectively and maintain working relationships with others.  
• Ability to lift and carry a minimum of 30 pounds, sit for extended periods of time, and walk between office buildings.  

Software Access

• Microsoft Office
• eClinical Works
• CAREWare

Minimum Qualifications

• Licensure as a registered nurse in the State of Alabama 
• Minimum 3 years nursing experience
• Prior work experience in a clinic setting preferred
• Ability to speak both English and Spanish are highly preferred.   
• BLS Certification

As a PrEP Outreach Coordinator you will be a liaison for infectious and chronic disease prevention and education for the community. You will provide non-clinical education on HIV prevention, PrEP medication adherence, safe sex practices as well as healthy lifestyle choices. Duties will include coordinating and developing PrEP outreach engagement events, education, awareness, linkage to agency PrEP program and HIV testing.

Duties and Responsibilities

• Recruit, screen, and refer individuals for PrEP programs to PrEP Case Manager.
• Network with other agencies for referrals, outreach events for testing and PrEP community education and awareness.
• Develop and Coordinate outreach events for HIV testing, PrEP community education and awareness.
• Work collaboratively with PrEP Case Manager to identify client risk factors to address when engaging the community to promote awareness of PrEP program. 
• Recruit and collect interest surveys to direct scope of PrEP program. 
• Work collaboratively with other LGBTQ+ and allied agencies for technical assistance and collaboration aimed at building organizational capacity and increasing PrEP referrals.
• Complete Post-Test Education sessions for eligible clients.
• Facilitate high impact intervention sessions with fidelity.
• Readily available to engage and educate the community on chronic and infectious disease, not limited to HIV and STD’s. 
• Provide health educational expertise in the forms of presentations, informational table events and overall outreach in the community. 
• Provide tailored and culturally sensitive educational materials for youth, minorities and the LGTBQ+ community. 
• Maintain accurate records through data entry and monthly reporting, and participates in annual grant meetings and audits;
• Submit program reports to Director and Data Analyst as required. 
• Attend community-based meetings as assigned.
• Conduct HIV Testing on assigned clinic days, Mobile Testing Unit and outreach as scheduled for population of focus.
• Attend regular Health Education and staff development meetings.
• Works with supervisor and Development/Marketing department on promotion of events and outreach materials.
• Assist in other functions or duties in the department as needed.
• Participate in agency Program Quality Improvement/Quality Assurance activities and initiatives.
• All other duties as assigned.  

Knowledge, Skills, and Abilities

• Knowledge of HIPAA privacy and security rules
• Knowledge of the basics of HIV transmission, disease process and prevention.
• Ability to establish and maintain effective working relationships with others.
• Ability to communicate effectively, verbally and in writing
• Ability to make public presentations.
• Ability to work independently.
• Ability to work with diverse populations

Software Access

• Microsoft Office
• CAREWare

Minimum Qualifications

A bachelor’s degree in public health, communication, social work or other related field.
1 year HIV testing, PrEP knowledge, or outreach experience preferred.  

Special Note:  Must maintain a current Alabama Driver’s License.  Evening and weekend work is required.

Duties and Responsibilities

• Responsible for the overall day to day functions of the Albertville Clinic.
• Responsible for work allocation, training, problem resolution for support and nursing staff.
• Conduct performance evaluations for clinic staff and have the authority to recommend hiring or terminating an employee. Collaborate with Patient Access Manager and Director of Nursing on goals for staff.
• Assists, make appointments, and follow up on appointment completion for clients by referring them for additional supportive services, including housing, dental, mental health, eye glasses, and substance abuse services.
• Conduct intakes/reassessments (psychosocial assessments) and conduct six (6) month follow-up.
• Develop individual treatment plans with clients to determine and accomplish goals based on the outcome of the psychosocial assessments.
• Ensure that Ryan White funds are the payer of last resort while fulfilling the needs of the clients.
• Complete post-test education sessions (PTE).
• Assist clients with questions regarding prescription drug coverage, including applications to pharmaceutical patient assistance programs.
• Complete applications, recertifications, and revisions for the Alabama AIDS Drug Assistance Program (ADAP).
• Complete applications and recertifications for the Alabama Insurance Assistance Program (AIAP).
• Generate and monitor Monthly Recertification Lists for required annual and bi-annual client recertifications.
• Complete monthly reconciliations of Recertification Lists and update client charts to reflect Inactive/Ineligible status as indicated.
• Complete applications and recertifications for RWPB Only clientele.
• Complete daily documentation in both the electronic health record (eClinicWorks) and the supplemental database (CAREWare)
• Submit monthly documentation and reports, including billing sheets, to the Director of Case Management Services and Chief Financial Officer.
• Recruit, screen, and enroll individuals for PrEP programs.
• Complete and facilitate effective risk reduction education for PrEP clients
• Complete Alere/HIV testing for PrEP client.
• Provide appropriate case management services to PrEP clients and assist with questions regarding prescription drug coverage, including applications to pharmaceutical patient assistance programs.
• Provide HIV testing, education, and outreach at request to individuals in Jackson, Marshall, and DeKalb counties.
• Report HIV testing, education, and outreach numbers and demographic information as requested to the Director of Health Education.
• Prepare and submit PTE billing for assigned area to Director of Health Education monthly.
• Complete and submit required ADPH documentation for billing reporting (e.g. activity logs, report forms) to Director of Health Education monthly.
• Serve as resource to patients, staff and community.
• Ensure all policies and procedures are adhered to.
• Ensure Telemed surveys are completed and transmitted to Medical AIDS Outreach on a monthly basis.
• Review and approve clinic invoices and receipts, submit to accounts payable on a weekly basis.
• Approve PTO requests from clinic nursing and front office staff and enter into time clock database.
• Approve nursing and front office time sheets bi-weekly.
• Participate on Quality Improvement projects and attend monthly Quality Improvement Meeting and Thrive Satellite Clinic meetings.
• Attend and provide clinic updates at weekly Manager’s Meetings.
• Performs duties of Social Worker for Thrive clients (see SW job description for additional duties).

Knowledge, Skills, and Abilities

• Knowledge of HIPAA laws.
• Knowledge of EMR, CAREWare and other clinic databases.
• Knowledge of Excel and Microsoft Word.
• Knowledge of Ryan White and other grant requirements.
• Knowledge of the basics of HIV transmission, disease process and prevention.
• Ability to effectively manage others.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.

Software Access

• Microsoft Office
• eClinical Works
• CAREWare
• Adobe Reader

Minimum Qualifications

Master’s degree in Social Work and licensed by the Alabama State Board of Social Work Examiners (ABSWE) and worked in the HIV office setting for a minimum of 3 years. Must be bi-lingual.

This position is considered a management position and requires a 4 week notice of resignation to qualify for full payment of accrued PTO up to 80 hours.